Business Reports
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Contents |
Description
FTD Mercury X contains enhanced versions of three of the most frequently used business reports.
Aged Analysis Reports
Aged Analysis reports provide you with an analysis of your house account balances for either open item or balance forward accounts. You can use Aged Analysis reports to:
- View potential future cash flow.
- See how much customers owe and decide what steps you need to take to recoup money that you are owed.
Aged Analysis reports include only those accounts with balances for the selected store(s) and reporting period. The reports contain account balances and aging on accounts from the sale date relative to the date you generate the report. By default, the Aged Analysis reports set the Balance Forward date one month prior to the current date. By setting the Account Balance date later than the Balance Forward date, you can include future transactions in the Aged Analysis report. Aging is calculated nightly.
You will typically generate Aged Analysis reports monthly, either just before or just after you create statements.
There are three types of Aged Analysis reports:
- Detail Report
- Lists each customer that has an open balance, as well as each individual transaction for the customer that occurred after the balance forward date. The report also prints the ticket number, product code(s) for each transaction, purchase date, and customer balance. Grand totals (for current, 30, 60, 90, 120+ days, and future, if selected) for each store are printed at the bottom of the report.
- Summary Report
- Lists each customer name and phone number, and the current, 30, 60, 90, 120+, and future balances (if selected) for each customer. Individual transactions are not listed.
- Grand Total Report
- Does not list individual customers. Total amounts for all customers are listed, separated by current, 30, 60, 90, 120+, and future balances.
Business Snapshot Report
The Business Snapshot report is a tool that gives you an immediate analysis of what is going on in your business for a given day or date range. You can generate Business Snapshot reports for individual stores or for all stores. Business Snapshot reports give you a quick look at the activity in your business for the reporting period. For example, you could generate the Business Snapshot report in the morning to see how heavy your delivery schedule for the day will be. You can also get an idea of your staffing needs throughout a day by tracking various types of sales by hour. Since Business Snapshot reports include cancelled, pending, and incomplete sales, the information in Business Snapshot should not be used to balance completed sales. For balancing purposes, refer to the Sales Summary Report.
Sales Summary Reports
Report Columns
Aged Analysis Reports
Aged Analysis Detail Report Columns
Business Snapshot Reports
Delivery Analysis Report Fields
Product Analysis Report Fields
Sales Summary Report
How-to Procedures
Using Business Report Templates
FTD Mercury includes Microsoft Excel templates for generating business reports. Templates eliminate the need for setting up the format of the reports since the templates contain all the formatting and text to generate the reports. All you need to do is click on the template and specify what type of information you want to include. The system retrieves information from your store’s database to generate each type of report. Once the report is displayed on your screen, you can save or print it.
Steps to use business report templates
Generating Aged Analysis Reports
Use the Aged Analysis report template to generate Aged Analysis reports. The Aged Analysis report template is located in the Mercury Forms folder that you see when you click Business Reports on the FTD Mercury Main Menu.
Steps to generate Aged Analysis reports
Generating Business Snapshot Reports
Use the Business Snapshot report template to generate Business Snapshot reports. The Business Snapshot report template is located in the Mercury Forms folder that you see when you click Business Reports on the FTD Mercury Main Menu.
Steps to generate Business Snapshot reports
Generating Sales Summary Reports
Use the Sales Summary report template to generate Sales Summary reports. The Sales Summary report template is located in the Mercury Forms folder that you see when you click Business Reports on the FTD Mercury Main Menu.
Steps to generate Sales Summary reports
Window Descriptions
Tips and Tricks
Collecting Overdue Balances
To assist your collection efforts, Aged Analysis detail and summary reports include customers’ phone numbers. By printing each month’s Aged Analysis report, you can review account aging for a previous month or look up a customer’s balance when access to a terminal is not possible.
Viewing Aging by Statement Date
To view aging as of a statement date, use Statement Search. In the Search menu, click Statement Search. Highlight the statement run and click Print. The Statement List report that displays contains the aging for the account as of the selected statement run.
