Output Options Window

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Revision as of 15:15, 14 February 2011

The Output Options window allows you to select your printing, faxing, and e-mailing settings when sending invoices. You can also print one-off forms and reprint Point of Sale receipts from this window.

First select whether you would like to print, fax, and/or email the invoice to the customer (select the check box so a check mark appears). You can select any combination of these three methods:

Method	Description
Print	Select whether you are printing an invoice and/or a receipt (receipts can only be printed from Point of Sale). If you are printing invoices, ensure your store name is selected (which dictates the available printers). Then select the ticket you are printing, the form to use, the printer, and the tray in the printer.
Fax	If you are faxing the invoice, first select whether you would like to fax Now or Later. If you select Later, you can specify a later time. Enter the customer’s fax number and select a cover letter (fax cover letters are maintained in Mercury Administration). IMPORTANT: Faxing is not supported in Mercury Connect.
Email Output	If you are emailing the invoice, first select whether you would like to email Now or Later. If you select Later, you can specify a later time. Select or enter the customer’s email address and select a cover letter (cover letters are set up in the FTD Document Center). If you would like a copy of the email to be sent to your email inbox, enter that email address in the Carbon Copy field. The Subject field is the subject line of the email.

Fax and Email Information

If you are faxing or emailing the invoice, type the customer name in the Recipient field, type your name in the Sender field. The Job Description field lists the job detail (it is recommended not to change this information). If you would like to type a personal message to appear in the customer’s email, type the text in the Personal Message field.