Using Abbreviation Codes in Orders

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Revision as of 14:55, 14 February 2011

You can use abbreviation codes in orders to allow you to quickly enter common information for recipients and card messages. For example, if you have a commonly entered card message (such as We Miss You So Much!), you can create an abbreviation code (such as wmusm) that will be replaced by the text in a card message. Additionally, you can tie occasions to card messages, automatically selecting the occasion from the Occasion list when you enter the abbreviation code for the card message.

You can also use abbreviation codes to fill in recipient information. This can be a tremendous timesaver if you have a commonly used recipient (such as a hospital or funeral home).

To use an abbreviation code for a card message:

1. In Order Entry or Point of Sale, in the Card area, enter the abbreviation code in the format \code (where code is your abbreviation code). For example, enter \hb (for Happy Birthday!).
   You can also press the F12 key to open the Abbreviation Code Lookup window and select an abbreviation code.
2. Press the TAB key to move the cursor from the Card area. The abbreviation code is automatically replaced with the value for the abbreviation code (for example, \hb is replaced with Happy Birthday!).

To use an abbreviation code for a recipient address:

1. In Order Entry or Point of Sale, in the Recipient area, enter the abbreviation code in the Company Name, Address, City, ZIP Code, or Phone field. The code should be in the format in \code (where code is your abbreviation code). You can also press the F12 key to open the Abbreviation Code Lookup window and select an abbreviation code.
2. Press the TAB key to move the cursor from the field. The abbreviation code is replaced with the value for the address.

Printing Abbreviation Codes

You can print abbreviation codes for FTD Mercury for your reference.

To print a list of abbreviation codes for card messages:

1. In Order Entry or Point of Sale, click in the Card area.
2. Press F12. The Abbreviation Code Lookup window opens, displaying a list of card message abbreviation codes in your system..
3. Click Print.

To print a list of abbreviation codes for recipient addresses:

1. In Order Entry or Point of Sale, click in the the Company Name, Address, City, ZIP Code, or Phone fields.
2. Press F12. The Abbreviation Code Lookup window opens, displaying a list of recipient address abbreviation codes (send to codes) in your system.
3. Click Print.