Fax & Email Monitor
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| - | The Fax & Email Monitor application allows you to monitor faxes and emails that have been sent (or are pending or scheduled to be sent) from your store via FTD Mercury. For example, if statements/invoices have been sent via fax or email, of if you send email delivery confirmations, | + | {{TOCright}} |
| - | you can use this application to view the status of the faxes and email messages sent. If there is an error associated with a fax or email message, you can use this application to resend it. You can also select a different phone number or email address for the fax or email message. | + | The Fax & Email Monitor application allows you to monitor faxes and emails that have been sent (or are pending or scheduled to be sent) from your store via FTD Mercury. For example, if statements/invoices have been sent via fax or email, of if you send email delivery confirmations, you can use this application to view the status of the faxes and email messages sent. If there is an error associated with a fax or email message, you can use this application to resend it. You can also select a different phone number or email address for the fax or email message. |
The Fax & Email Monitor automatically attempts to find new faxes and email messages every minute. However if you want to refresh the display automatically, click the Refresh button on the toolbar. | The Fax & Email Monitor automatically attempts to find new faxes and email messages every minute. However if you want to refresh the display automatically, click the Refresh button on the toolbar. | ||
Revision as of 17:19, 19 November 2010
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The Fax & Email Monitor application allows you to monitor faxes and emails that have been sent (or are pending or scheduled to be sent) from your store via FTD Mercury. For example, if statements/invoices have been sent via fax or email, of if you send email delivery confirmations, you can use this application to view the status of the faxes and email messages sent. If there is an error associated with a fax or email message, you can use this application to resend it. You can also select a different phone number or email address for the fax or email message.
The Fax & Email Monitor automatically attempts to find new faxes and email messages every minute. However if you want to refresh the display automatically, click the Refresh button on the toolbar.
The menu bar, toolbar, and Details button at the bottom of the screen allow you to perform different functions in the program, such as resend a fax or change a fax number. These three items access the same options, and change depending on which tab you are currently working in (for example, if you are in the Email tab, you have an option to change the email address and if you are in the Fax tab, you have an option to change the fax number).
The Fax & Email monitor has three tabs: Fax, Email, and Scheduler. The Fax tab displays by default.
Fax Tab
The Fax tab displays all of the statements or invoices that you have faxed using FTD Mercury. Below is a list of field descriptions for this tab.
NOTE: You can sort the faxes by each field type by clicking on the field heading. For example, to sort by Reference Number (account ID), click the Ref No. heading once. You can click on the field heading again to toggle between ascending/descending order.
| Field | Description |
| ID | A system-generated ID number for the fax. |
| Ref No. | The customer account ID. |
| Description | The date the fax was originally transmitted, along with a brief description to help you identify the fax. |
| Status | The current status of the fax transmission. Valid statuses are:
|
| Last Updated Date | The latest activity for the fax (for example, the last time the system attempted to send it). |
| Destination | The customer’s fax number. |
| Attempts | The number of times that the system attempted to send the fax. |
Email Tab
The Email tab displays all of the statements/invoices/delivery confirmations that you have emailed using FTD Mercury. Below is a list of field descriptions for this tab.
NOTE: You can sort the email messages by each field type by clicking on the field heading. For example, to sort by Reference Number, click the Ref No. heading once. You can click on the field heading again to toggle between ascending/descending order.
| Field | Description |
| ID | A system-generated ID number for the email. |
| Ref No. | The customer account ID (for statements) or ticket number (for invoices). |
| Description | The date the email was originally transmitted, along with a brief description to help you identify the email. |
| Status | The current status of the email transmission. Valid statuses are:
|
| Last Updated Date | The latest activity for the email (for example, the last time the system attempted to send it). |
| Destination | The customer’s email address. |
| Attempts | The number of times that the system attempted to send the email. |
Scheduler Tab
The Scheduler tab displays all faxes or emails that are waiting for the next interval time to be sent (the scheduled time is displayed in the Scheduled Date/Time field). If you set up your system so that faxes and emails should be sent at a specified later time, these faxes and emails display in this tab until they are sent. Scheduled marketing campaigns also display in this tab. Below is a list of field descriptions for this tab.
NOTE: You can sort the rescheduled items by each field type by clicking on the field heading. For example, to sort by Type, click the Type heading once. You can click on the field heading again to toggle between ascending/descending order.
| Field | Description |
| ID | A system-generated ID number for the item. |
| Type | This field indicates if the rescheduled item is a Fax or Email. |
| Description | A short description of why the item was rescheduled. |
| Status | The current status of the item. Valid statuses are:
|
| Posted Date/Time | The date and time that the fax or email was originally to be sent. |
| Scheduled Date/Time | The next scheduled attempt to send the fax or email. |
Fax & Email Monitor Tasks
You can perform the following tasks in the Fax & Email Monitor:
